Contracts and Rentals

In accordance with School Board Policy FC adopted May 14, 2013, the School Board permits the use of school facilities for community purposes, in accordance with appropriate state and federal laws, provided that such use does not interfere with the educational program.  The full control of all facilities remains with the School Board.  The Board authorizes the Superintendent, or designee, and the Building Principal to grant permission for use by outside groups.  Decisions regarding requests to use school facilities are based on the following order of priority:
  • School-related organization; i.e., PTA, Boosters
  • City of Roanoke
  • Non-profit Roanoke-based organizations
  • Non-profit service groups outside Roanoke
  • Private interest groups
Use of any School property to engage in any partisan political activity supporting or opposing a candidate for public office or a political party is prohibited.

To reserve space for use of school facilities for community functions a facility use application and approval must be received.
 
Guidelines
 
1. All groups will contact the Facilities Rental Clerk at 540-853-6310 to verify that an application has been received. A timely submission of the facility use application with date(s) of event(s) and requested location(s) will help expedite the approval process.
 
2. Groups are not to contact the school/location directly. Please contact the Facility Rental Clerk at 540-853-6310 with inquiries regarding facility use.
 
3. The Facilities Rental Clerk will contact the school/location to determine if dates are available and  request permission from the school principal for the event.

4.  Please submit all facility requests within 21 business days of the requested date(s).

5.  Per Roanoke City Public School policy, the usage of tobacco products, nicotine vapor
     products are not allowed on school property at any time.
 
Procedures
 
1. A completed contract must be submitted 21 business days prior to event.
 
2. Full payment must be made upon approval of the facility use application.
 
3. Priority of facility use:
          A. Schools
          B. Parks and Recreation Department
          C. Outside Groups
 

Application for Rental of School Facility



 Fleming Stadium Facility Rental Protocols Fee Structure 2019.docx
Application can be e-mailed to
facilityrental@rcps.info   



Facilities Rental Contact Information

                                                                                                                              
                                                Ruffner Operations Center                                                    
                               3601 Ferncliff Avenue, N.W.; Room #201                                    
Roanoke, VA 24017
(540) 853-6310   Fax# (540) 853-6305
    
                        or e-mail to:   facilityrental@rcps.info                                 


Rental Payments:
Roanoke City Public School
Attn: Accounts Payable
40 Douglass Ave
Roanoke, VA 24012
502 Nineteenth Street, SE, Roanoke, VA24013 Phone 540-853-2535